Checklist for international organisers - Revision history

Candid at 18:59, 22 December 2015

2015-12-22T18:59:35Z

← Older revision		Revision as of 18:59, 22 December 2015
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	*write report for EVS		*write report for EVS
	*come to the next wintermeeting if possible!		*come to the next wintermeeting if possible!

			[[Category:How to organize]]

Taborda at 09:31, 26 February 2012

2012-02-26T09:31:22Z

← Older revision		Revision as of 09:31, 26 February 2012
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	'''WHAT IS A INTERNATIONAL COORDINATOR?'''		'''WHAT IS A INTERNATIONAL COORDINATOR?'''
	[[International ~~coordinator~~]] (IC) is a person (or few persons) who is responsible for making the whole biketour a big succes...		[[International Coordinator]] (IC) is a person (or few persons) who is responsible for making the whole biketour a big succes...
	Haha		Haha

Taborda at 09:30, 26 February 2012

2012-02-26T09:30:33Z

← Older revision		Revision as of 09:30, 26 February 2012
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	'''WHAT IS A INTERNATIONAL COORDINATOR?'''		'''WHAT IS A INTERNATIONAL COORDINATOR?'''
	International coordinator (IC) is a person (or few persons) who is responsible for making the whole biketour a big succes...		[[International coordinator]] (IC) is a person (or few persons) who is responsible for making the whole biketour a big succes...
	Haha		Haha

Globalvegan: /* Tasks IC after BT */

2011-01-16T13:29:07Z

Tasks IC after BT

← Older revision		Revision as of 13:29, 16 January 2011
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	*take part in evaluation meetings and help start up process next year		*take part in evaluation meetings and help start up process next year
	*upload photos, videos, blogs to website & gallery		*upload photos, videos, blogs to website & gallery
			*make and send DVDs/CDs if you are motivated (not essential)
	*updating website and wiki		*updating website and wiki
			*distribute remaining materials (stickers?!)
	*write report for EVS		*write report for EVS
	*come to the next wintermeeting if possible!		*come to the next wintermeeting if possible!

Globalvegan: /* Tasks IC after BT */

2011-01-16T10:46:58Z

Tasks IC after BT

← Older revision		Revision as of 10:46, 16 January 2011
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	===Tasks IC after BT===		===Tasks IC after BT===
	*administration		*administration - writing and SENDING reports to funders
	*~~will write report for NJI (in case of EVS)~~		*take part in evaluation meetings and help start up process next year
	*will take part in evaluation meetings and help start up ~~proces~~ next year		*upload photos, videos, blogs to website & gallery
			*updating website and wiki
			*write report for EVS
			*come to the next wintermeeting if possible!

Globalvegan: /* preparation period */

2010-05-20T14:10:07Z

preparation period

← Older revision		Revision as of 14:10, 20 May 2010
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	*Arrange (skype)meetings (especially when mayor discussions have to be made fast or in case of conflicts)		*Arrange (skype)meetings (especially when mayor discussions have to be made fast or in case of conflicts)
	*Make sure there will be material for BT publicity (flyers, t-shirts, stickers)		*Make sure there will be material for BT publicity (flyers, t-shirts, stickers)
	*Make sure there will be a press release which can be send out for actions/events in local language.		*Make sure there will be a press release which can be send out for actions/events in local language.'''
	*Collect stuff for guidebook with information for participants and make sure it will be printed, translated and distributed		*Collect stuff for guidebook with information for participants and make sure it will be printed, translated and distributed'''
	*registering of and contact with participants (ex-BT crew can help here)		*registering of and contact with participants (ex-BT crew can help here)

Eiland at 13:23, 15 April 2009

2009-04-15T13:23:23Z

← Older revision		Revision as of 13:23, 15 April 2009
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	It is hard to give a dry description of this task as Biketour is different every year: different location, different countries to pass, different local organisers and ways of funding. There is no organisation behind biketour, but just enthusiast ex-biketour participants who will start up the project for the next year. Sometimes they are few so they can only arrange some basic funding plus a volunteer, sometimes more can be done (networking with local organisers-organisations, finding extra funding etc). So as international coordinator it is good to be instructed well by ex-biketour participants and organisers and to find your own way to make Biketour happen!		It is hard to give a dry description of this task as Biketour is different every year: different location, different countries to pass, different local organisers and ways of funding. There is no organisation behind biketour, but just enthusiast ex-biketour participants who will start up the project for the next year. Sometimes they are few so they can only arrange some basic funding plus a volunteer, sometimes more can be done (networking with local organisers-organisations, finding extra funding etc). So as international coordinator it is good to be instructed well by ex-biketour participants and organisers and to find your own way to make Biketour happen!

	As I (YO) was international coordinator in 2008 I can give u some help with just setting up a basic checklist for organising a Biketour. Feel free to use it and change and add things if neccesary! It can be a big help for coordinators in the future!		As I ([[Yo]]) was international coordinator in 2008 I can give u some help with just setting up a basic checklist for organising a Biketour. Feel free to use it and change and add things if neccesary! It can be a big help for coordinators in the future!

			== CHECKLIST IC ==

			=== First period ===
	~~----~~
	~~'''CHECKLIST IC'''~~


	~~'''~~First period~~:'''~~
	Collect information on Biketour from ex-organisers/participants (especially if you didn´t participate yourself). Important is to get overview what is already done for this years biketour. Important things to do in this first period:		Collect information on Biketour from ex-organisers/participants (especially if you didn´t participate yourself). Important is to get overview what is already done for this years biketour. Important things to do in this first period:
	*Arranging your EVS placement together with EYFA and local NGO/host: sleeping and working place, money issues, etc.		*Arranging your EVS placement together with EYFA and local NGO/host: sleeping and working place, money issues, etc.
	*Getting in contact with local organisers and volunteers (organise meetings)		*Getting in contact with local organisers and volunteers (organise meetings) eg [http://www.worldcarfree.net/greenpages/]
	*Find out where trailers and other BT materials are stored. They will have to be send to starting point of BT		*Find out where trailers and other BT materials are stored. They will have to be send to starting point of BT
	*Find out if there is still money left of last year (ex international coordinator)		*Find out if there is still money left of last year (ex international coordinator)
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	*start with aplications for funding (in 2008 we had a budget of 2000 euro)		*start with aplications for funding (in 2008 we had a budget of 2000 euro)

			===preparation period ===
	~~'''~~preparation period~~:'''~~
	While keeping in contact with local organisers, volunteers, helpers in other countries (exbiketour) and possible participants you can coordinate and arrange all kind of practical stuff: see [[checklist for national/local organisers]]		While keeping in contact with local organisers, volunteers, helpers in other countries (exbiketour) and possible participants you can coordinate and arrange all kind of practical stuff: see [[checklist for national/local organisers]]

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	*registering of and contact with participants (ex-BT crew can help here)		*registering of and contact with participants (ex-BT crew can help here)

			===During BT ===
	~~'''~~During BT~~:'''~~
	You can take a step back in organisation...During BT tasks should be distributed among all participants!!!! We are a horizontal group and one of our aims is to be a self-organised group. In 2008 we experimented first with personal tasks:		You can take a step back in organisation...During BT tasks should be distributed among all participants!!!! We are a horizontal group and one of our aims is to be a self-organised group. In 2008 we experimented first with personal tasks:
	*telephone person: who keeps and answers the phone and informs others about this		*telephone person: who keeps and answers the phone and informs others about this
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	Later we installed groups instead of persons for the route and sleepingplaces: routegroup. And for actions we had actionplanninggroup. We had much more groups, but lot´s of them didn´t do anything like the boardgroup (who was going to find us a board to write info on) and signgroup (who was going to find better materials to make signs)...		Later we installed groups instead of persons for the route and sleepingplaces: routegroup. And for actions we had actionplanninggroup. We had much more groups, but lot´s of them didn´t do anything like the boardgroup (who was going to find us a board to write info on) and signgroup (who was going to find better materials to make signs)...

			===Tasks IC after BT===
	~~'''~~Tasks IC after BT~~'''~~
	*administration		*administration
	*will write report for NJI (in case of EVS)		*will write report for NJI (in case of EVS)
	*will take part in evaluation meetings and help start up proces next year		*will take part in evaluation meetings and help start up proces next year

Yo at 12:34, 11 November 2008

2008-11-11T12:34:38Z

← Older revision		Revision as of 12:34, 11 November 2008
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	'''Tasks IC after BT'''		'''Tasks IC after BT'''
	*administration		*administration
	*will write report for NJI )in case of EVS		*will write report for NJI (in case of EVS)
	*will take part in evaluation meetings and help start up proces next year		*will take part in evaluation meetings and help start up proces next year

Yo at 12:22, 11 November 2008

2008-11-11T12:22:24Z

← Older revision		Revision as of 12:22, 11 November 2008
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	WHAT IS A INTERNATIONAL COORDINATOR?		'''WHAT IS A INTERNATIONAL COORDINATOR?'''
	International coordinator (IC) is a person (or few persons) who is responsible for making the whole biketour a big succes...		International coordinator (IC) is a person (or few persons) who is responsible for making the whole biketour a big succes...
	Haha		Haha

Yo at 12:21, 11 November 2008

2008-11-11T12:21:51Z

← Older revision		Revision as of 12:21, 11 November 2008
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	*informer for new participants: who introduces the BT to new participants (explains our daily structure, consensus, participant fee.. etc.)		*informer for new participants: who introduces the BT to new participants (explains our daily structure, consensus, participant fee.. etc.)
	*money keeper: collects participant fee and gives money to shoppers		*money keeper: collects participant fee and gives money to shoppers
	*press spokes person: gives ~~interview~~, informs journalists and photographers on our media policy (we don´t want to be followed by camera´s all the time).		*press spokes person: gives interviews, informs journalists and photographers on our media policy (we don´t want to be followed by camera´s all the time).
	*person informed on route and sleepingplaces: has contact with local organisers and informs other participants.		*person informed on route and sleepingplaces: has contact with local organisers and informs other participants.
	*person informed on actions: has contact with local organisers and actiongroups and informs other participants.		*person informed on actions: has contact with local organisers and actiongroups and informs other participants.
	*person who keeps our fans(mum and dad)informed:writes daily sms to our weblog, reminds us to write our weblog and upload pictures.		*person who keeps our fans(mum and dad)informed:writes daily sms to our weblog, reminds us to write our weblog and upload pictures.

	Later we installed groups instead of persons for the route and sleepingplaces: routegroup ~~and~~ for actions: actionplanninggroup ~~and we~~ had much more groups, but lot´s of them didn´t do anything like the boardgroup (who was going to find us a board to write info on) and signgroup (who was going to find better materials to make signs)...		Later we installed groups instead of persons for the route and sleepingplaces: routegroup. And for actions we had actionplanninggroup. We had much more groups, but lot´s of them didn´t do anything like the boardgroup (who was going to find us a board to write info on) and signgroup (who was going to find better materials to make signs)...


	'''Tasks IC after BT'''		'''Tasks IC after BT'''
	*administration ~~of preBT costs and keeps score of funding money~~		*administration
	*will arrange payment of bills who come afterwards		*will write report for NJI )in case of EVS
	*will write report for NJI ~~afterwards~~		*will take part in evaluation meetings and help start up proces next year
	*will take part in evaluation meetings and start up proces next year