Taborda: Created page with "''On Jan 2016, Candid sent this email to the list, worth to save it on wiki'' This page is meant to be an overview over all the online resources that we will use for prepar..."

2016-01-03T10:04:24Z

Created page with "''On Jan 2016, Candid sent this email to the list, worth to save it on wiki'' This page is meant to be an overview over all the online resources that we will use for prepar..."

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''On Jan 2016, Candid sent this email to the list, worth to save it on wiki''

This page is meant to be an overview over all the online resources that we
will use for preparing 2016's biketour.

=The Wiki=

The Wiki is available on https://wiki.ecotopiabiketour.net/. Anyone can read
anything, and anyone can edit anything after registering a user account.

The Wiki is an information resource that contains information that is relevant
for preparing the Biketour. We might use it to write down what needs to be
done, to collect texts for the Booklet, to create templates for e-mails to
send to projects, and to keep records of our process for the future to read.

As all parts of the Wiki are public, some things (such as passwords) can
currently not be published there and are circulating in various other
channels. Thus I think it would be cool to create an area on the Wiki that
only approved members can access. I will look into it.

=Task list=

I think the easiest way to coordinate tasks might be to just put them on this
Wiki page: https://wiki.ecotopiabiketour.net/Tasks_2016

=Map of projects=

We can collect projects on this map: https://pad.facilmap.org/3UZL85wKAC2K.

=2016@ecotopiabiketour.net e-mail address=

In the call-outs to get involved, the e-mail address 2016@ecotopiabiketour.net
is used. You can read e-mails that arrive on that address by logging in on
https://mail.ecotopiabiketour.net/

You can also use this e-mail address to send e-mails to projects. This can be
more convenient than using your personal e-mail address, as all the e-mail
communication with a particular project can be found in one place.

=info@ecotopiabiketour.net e-mail address=

The e-mail address info@ecotopiabiketour.net is written in some places on the
website, and the contact form on the website sends e-mails to it. E-mails
coming in on it are fowarded to all @ecotopiabiketour.net addresses (many
former organisers have one). If you respond to such an e-mail (from the
2016@ecotopiabiketour.net address), make sure to use the "Reply to All"
function. This way, a copy of your response will be sent back to
info@ecotopiabiketour.net, so everyone else who received the original e-mail
can see that you responded to it (so they won't send a second response).

=Bt-Org list=

E-mails sent to bt-org@lists.eyfa.org will be sent to currently 49 people who
are interested in supporting the preparation of future Biketours.

There is an **archive of old mails** on https://vps1.eyfa.org/mailman/private/
bt-org/. It can be accessed using your e-mail address and your mailing list
password. You probably don't have a mailing list password yet, in that case go
to https://vps1.eyfa.org/mailman/listinfo/bt-org, type in your e-mail address
at the bottom where it says "Unsubscribe or edit options", and on the next
page click on "Remind".

If **new people want to join** the list, the current procedure is that they
send an e-mail to bt-org@lists.eyfa.org or have someone forward it there where
they briefly introduce themselves (“Hi, my name is Candid, I was on Biketours
2013–2015 and would like to join the list to help prepare 2016.") If no one
objects, this person can be added to the list. Currently only some people (for
example me) have the administration password to add people to the list, the
password might be shared in the future. Note: If non-members write their
introduction to bt-org@lists.eyfa.org, someone who has the administrator
password has to approve the mail.

=The Biketour list=

The **General Biketour list** has the address biketour@lists.eyfa.org. Sending
an e-mail to that address reaches currently 776 people who are interested in
receiving updates about the Biketour. In reaction to every e-mail that we
send, several people sign off the list, so traffic should be kept to important
announcements and call-outs regarding the upcoming tour.

People can **subscribe** to the list by using the subscription form on the
right side on the front page of the website.

=The Website=

The website is available on https://www.ecotopiabiketour.net/. It should
contain all the information that (potential) future participants need to know.
The section "Ecotopia Biketour" contains information about the tour in
general, and the section "2016" should contain information about the upcominng
tour and should be updated regularly with current decisions about the route.

To **edit the website**, you need to register (https://
www.ecotopiabiketour.net/wp/wp-login.php?action=register) and then tell your
username to the Bt-Org list. Someone can then make you an Editor (can create,
edit and delete posts and pages, but cannot administrate the website, such as
adding items to the menu) or an Administrator.

After being made an Editor or Administrator, in order to **edit a page**, log
in by clicking the "Login" link on the very bottom of the page, and then click
the "Edit" button in the black bar on top of the page that you would like to
edit. In ordr to **add a page**, click on "New" and then on "Page" in the
black bar on top of the page, If you want you page to appear in the menu,
move the mouse over "Ecotopia Biketour" in the black bar and click on "Menus",
select the page on the left and click "Add to Menu" and then drag it from the
bottom of the page to the place where you would like to see it. Don't forget
to press "Save Menu" at the end.

The website is translated into **multiple languages**. Most translations are
not up to date. Feel free to take care of them by selecting a language on the
top left of the screen.

On the right side of the front page, there is a section **Upcoming Events**.
You can create new events by clicking "New" → "Event" in the black bar on top
of the page. The other sections on the right side of the front page can be
edited by hovering "Ecotopia Biketour" in the black bar and clicking on
"Widgets" and editing the "Blue Sidebar" there.

=Facebook=

Biketour has a Facebook page on https://www.facebook.com/ecotopia.biketour/.
Many of us see Facebook very critically, but a lot of people can be reached by
it (currently 2326 people are subscribed to our page), and in many places it
is actually the only way to actively reach people online. Any content posted
on Facebook should always be made available also in other places, such as the
Website and (in some cases) the Biketour list.

Blog posts from the website are currently automatically be posted on Facebook.

In order to post something on the Facebook page, you need to be made an
Editor, in order to edit the cover photo and the description you need to be
made an Administrator of the page. Several of us are Administrators and can
add you, just ask over the Bt-Org list.

=Twitter=

The Biketour also has a Twitter account, https://twitter.com/biketour, which
seems to reach quite some people as well. I don't have the password, and I
don't know who does, but it seems to automatically post anything that is
posted on Facebook, so we don't need to administrate it.

Communication Infrastructure - Revision history

Taborda: Created page with "''On Jan 2016, Candid sent this email to the list, worth to save it on wiki'' This page is meant to be an overview over all the online resources that we will use for prepar..."