Checklist for coordination of route and sleeping places
Checklist for coordination of route and sleeping places
Tasks
- mapping out the route
- testing the route
- publicity: letting local people now bike tour is coming and can be joined
- finding facilities on the way
- finding sleeping places on the way
- set up detailed information for participants (map, route description with additional info on the area)
- keep clear contact with (inter)national coordinator on progress and details of organisation
- help to guide the participants during the tour (together with IC&NC)
communication with other organisers While things are developing, you be keep the national and international coordinators regularly updated on:
specific information on the route, area and hosts (necessary for NC and IC): The document BT_Accommodation_Form can be of use in order to get us all important and interesting knowledge about (the area of) our hosts, who are so kind to offer BT a camp space when we pass by.
documents for participants
Before the tour start, we'd need the following documents prepared:
description of the route (will be given to participants): - daily distance - detailed directions: - what type of road (highway, asphalt, dirt track, etc) and conditions (steep/downhill, tough/easy,
things to be alert on like: wholes in the way, busy traffic, snakes, aggressive dogs or other danger, a longer distance without water & refreshment, etc.)
- mentioning a few navigation marks (church, park, main square, etc) - mentioning touristic 'sight seeings' or nice nature spots worth visiting - mentioning directions and phone numbers of bike (repair) shops, hopitals/medical posts in the
area, info on public transport (as a backup) and preferably (organic, small scale producers) farms/shop where to find food as wel.
- mentioning the name and directions of the ending destination where we will camp - (optional: an alternative (longer but nicer?) road for the die-hards among us, if you happen to
know about one.)
detailed map on where route is drawn (will be given to participants): Most clear would be to draw the route on a colour copy of a detailed map (a 1:500 000 scale map or preferably more detailed to not only have main car routes on them)for both international and national coordinator. Participants will get (A4 black&white) copies during the way. We'd also have to make a digital version for on the web. Google Earth and Google Maps are easy free software, but if you know a better mapping system, please contact IC.