Checklist for coordination of route and sleeping places

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Revision as of 17:41, 18 May 2009 by Mars (talk | contribs)
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Tasks

  • mapping out the route
  • testing the route
  • publicity: letting local people now bike tour is coming and can be joined
  • finding facilities on the way
  • finding sleeping places on the way
  • set up detailed information for participants (map, route description with additional info on the area)
  • keep clear contact with (inter)national coordinator on progress and details of organisation
  • help to guide the participants during the tour (together with IC&NC)


communication with other organisers

While things are developing, you be keep the national and international coordinators regularly updated on:

specific information on the route, area and hosts (necessary for NC and IC): The document BT_Accommodation_Form can be of use in order to get us all important and interesting knowledge about (the area of) our hosts, who are so kind to offer BT a camp space when we pass by.


documents for participants

Before the tour start, we'd need the following documents prepared:

description of the route (will be given to participants):

  • daily distance
  • detailed directions:
  • what type of road (highway, asphalt, dirt track, etc) and conditions (steep/downhill, tough/easy,

things to be alert on like: wholes in the way, busy traffic, snakes, aggressive dogs or other danger, a longer distance without water & refreshment, etc.)

  • mentioning a few navigation marks (church, park, main square, etc)
  • mentioning touristic 'sight seeings' or nice nature spots worth visiting
  • mentioning directions and phone numbers of bike (repair) shops, hopitals/medical posts in the area, info on public transport (as a backup) and preferably (organic, small scale producers) farms/shop where to find food as wel.
  • mentioning the name and directions of the ending destination where we will camp
  • (optional: an alternative (longer but nicer?) road for the die-hards among us, if you happen to know about one.)

detailed map on where route is drawn (will be given to participants):

Most clear would be to draw the route on a colour copy of a detailed map (a 1:500 000 scale map or preferably more detailed to not only have main car routes on them)for both international and national coordinator. Participants will get (A4 black&white) copies during the way. We'd also have to make a digital version for on the web. Google Earth and Google Maps are easy free software, but if you know a better mapping system, please contact IC.

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